Setting up a craft fair booth can feel way more stressful than it should. We’ve all struggled with figuring out how to display products, manage inventory, and make our booth stand out—all while worrying about limited space and foot traffic. That’s why planners for craft fair vendors are such a game-changer. They help you map out layouts, organize displays, and make the most of your space so you can focus on selling, not stressing.
Whether you’re a seasoned vendor or just starting out, having a planner designed for booth layouts can save time and reduce last-minute panic. You can sketch your setup, plan where products go, track props and signage, and even schedule breaks or shifts for helpers. In this post, we’ll explore over 20 planners for craft fair vendors to plan booth layouts, including free templates, digital tools, and best tips for creating an eye-catching, organized display. Some are simple printable planners, while others are digital boards you can update on the fly, perfect for experimenting with different designs before the big day.
By the end, you’ll have plenty of ideas to make your booth more efficient, visually appealing, and stress-free. Let’s dive into some ideas that might spark your next booth layout win and make setting up for craft fairs way easier.
Market Vendor
Keep your craft show or trade show prep stress-free with this printable Craft Show Checklist. Designed in a clean black-and-white layout, it helps you organize everything from booth setup to inventory and materials, ensuring nothing gets forgotten.
Includes two PDF files in A4 and US Letter sizes, each with a two-page form ready for manual entry. Simply print and start planning your show day efficiently. Perfect for artists, makers, and small business owners who want a simple, stylish way to stay organized and make the most of every event. This is a digital download—ready to use instantly.
Craft Fair Planner
Stay organized and stress-free at every craft fair with this Craft Fair Planner. Perfect for solopreneurs and small business owners, it includes 45 easy-to-follow printable pages covering everything from product research, booth layout, pricing, and marketing, to sales tracking, customer feedback, and expense logs.
Available in A4, A5, Letter, Half Letter, and Classic Happy Planner sizes, this digital download lets you plan inventory, create order forms, track mileage, and even map out your vision board for the year. Ideal for artists and makers, it keeps all your prep in one place so you can focus on selling and connecting with customers.
Trade Show Planner
Event Planner
Listing for a festive booth
Small Handmade Business Plan
Stay organized and maximize your sales with this Craft Show Planner designed for handmade small business vendors. Perfect for both new and experienced sellers, it guides you through every stage of your event—from pre-show prep and booth setup to inventory tracking, sales logging, and post-show follow-up.
This printable PDF includes checklists, timelines, and tailored sheets to keep your craft fair, farmers market, or pop-up show running smoothly. Track sales, monitor inventory, and gather feedback to improve future events. With this planner, you’ll feel confident, organized, and ready to make the most of every craft show opportunity.
Spreadsheet
Inventory Tracking & Booth Signs
Crochet Project Planner
Craft Business Order Forms Bundle
Stay organized and boost your craft business with this Printable Craft Show Forms Bundle. With 31 pages of essential planning tools, it covers everything from annual show schedules, sales logs, and inventory trackers to order forms, customer sign-ups, and post-show follow-ups.
Perfect for beginners and seasoned crafters alike, this bundle helps you track deadlines, manage finances, and plan production efficiently. Use it to log appointments, monitor profits, or keep customer interactions organized—whether at farmers markets, craft fairs, or pop-up events. This digital download is ready to print and use immediately, keeping your craft business running smoothly and professionally.
Craft Fair Show Planner Printable
Inventory Tracker KDP Int
Planner Canva Interior
planner for KDP Canva
CHECKLIST TEMPLATE
Stay organized and stress-free at your next craft fair with this 6-Page Craft Fair Checklist Template. Perfect for new and experienced vendors, it guides you through every step—from pre-fair planning and packing to booth setup, sales management, and post-fair follow-up.
Each page is editable in Canva, allowing you to customize branding, layout, and details to fit your business. Use it to track inventory, manage marketing materials, and create an attractive, professional booth that impresses customers. This ready-to-use checklist saves time, reduces stress, and ensures nothing is overlooked, helping you focus on selling and connecting with your audience.
planner for KDP
Craft Fair
Keep your craft fair planning seamless with this All-in-One Craft Fair Notion Template. Designed as a central command hub, it helps vendors, organizers, and small business owners manage every detail of their event—from big-picture goals to daily tasks.
The template features a five-stage task board: Event Concept & Planning, Logistics & Resources, People & Staffing, Marketing & Promotion, and Post-Event Wrap-Up. Track deadlines, assign tasks, manage budgets, monitor vendors and attendees, and store all important documents in one place. Customizable and fully actionable, it ensures your craft fair runs smoothly, saving time, reducing stress, and helping you create a professional, successful event every time.
Handmade Craft Store SOPs
Inventory Tracker
Craft fair planner
From what we’ve seen, using a dedicated planner for craft fair booths can really help if you give it a try. Even small steps, like sketching your layout in advance or listing props and displays, can save hours of confusion on setup day. The key is to find a planner that fits your style—some vendors love detailed templates, others prefer flexible digital tools that let you experiment with layouts without redoing everything on paper.
Over time, you’ll notice patterns, like which product arrangements attract more attention or how to make the best use of your booth space. Having all this information in one place makes planning smoother, reduces stress, and helps you create a booth that feels organized and inviting. And honestly, it’s satisfying to see a plan come together exactly as you imagined.
Remember, it’s not about perfection—it’s about clarity, preparation, and confidence. Try different planners, tweak layouts, and find what works for your booth. Find what fits your vibe, stay consistent, and get started—you’ll feel that win every time your booth setup goes off without a hitch.
FAQs
1. How do I use planners to plan craft fair booth layouts?
Start by sketching your booth dimensions in the planner. Add product zones, signage, props, and traffic flow paths. Update your layout as you test ideas to optimize space and visibility.
2. What are the best tools for craft fair booth planning?
Digital tools like Canva, Notion, and Trello work great for layout planning. They allow you to move elements around, track inventory, and even collaborate with helpers before the fair.
3. Are there free planners for craft fair vendors?
Yes! Platforms like Canva, Etsy, and Notion offer free printable and digital planner templates. You can customize them for booth layouts, inventory tracking, and setup schedules.
Discover the Ultimate Planners to Boost Your Productivity!
Hey! If you’re trying to get organized and keep up with your tasks, take a look at the planners at Planners Central by 2xPlanners. Whether you like printable or digital formats, we’ve got a bunch of options—both free and paid—to help you organize, prioritize, and achieve your goals. Jump in and find the perfect planner to keep you on track!
